5S Methodology: what is it and how to apply it in companies?

Benefits and applications of the 5S Methodology

The 5S methodology is a method developed in Japan that brings a set of tools that help in business quality. Its origin is based on the 5 senses of Japanese culture.

This tool is older than it appears. Its origin takes us back to the 20th century, in the post-World War II period.

A time when Japan experienced a deep economic crisis. Aiming at a quick restructuring to return to the global scenario, the 5S methodology was created.

With it, the Japanese began to qualify processes and quickly scale their growth. First of all, its positive aspect needs to be highlighted.

After all, if you look back, the use of the methodology has brought very positive results for the country. Even because, today, Japan has one of the main economies in the world.Bottom of Form

But, after all, what does this 5S methodology consist of? Is it possible to apply it to companies in any segment? Or is it something more geared towards government policy?

In this text, we explain these issues. We will explain the benefits and how it can be applied to companies that need to organize and grow.

In the end, we hope you understand the methodology. And, more than that: whether or not it makes sense for your business today.

Stay with us. Good reading!

The principles of the 5S methodology

One of the main virtues of the 5S methodology is the way it adapts to different realities. That is why, perhaps, she is so well known and efficient.

Thinking about the 5S concept, 5 are the words: Seiri, Seiton, Seiso, Seiketsu and Shitsuke.

To facilitate the absorption of these terms, we separate and explain each of them topic by topic.

Check out:

1 – SEIRI (Sense of Use)

The origin of the first S concerns the conscious and efficient use of resources and materials.

The mission here is a reflection on habits. And also rethink the accumulation of objects that are not needed.

The focus is also on fighting distractions. And in stimulating the concentration and productivity of everyone in the corporate environment.

So, it is up to the company to assess what is really useful. What hinders productivity in the routine? What is essential?

Note: here it is for both companies and individuals. Following these steps and analyzing the context, it is possible to see what is not really useful. And get rid of it, of course.

2 – SEITON (Sense of Organization)

What has been defined as useful must be organized so that it can help you. And don’t mess up. After all, otherwise it would become useless, right?

Organization is what determines the second S of the 5S methodology. That’s why cluttered desks or scattered files don’t make any sense.

Being organized on and off the job is crucial. This will ensure that less time is spent finding the basics.

That way, you and your team can always focus on what really matters. That’s why it’s essential to really organize yourself before you start getting your hands dirty at work.

Note: when it comes to sales, organization is vital. How do you know how you are selling if sales management is done in spreadsheets by each salesperson?

3 – SEISO (Sense of Cleanliness)

The sense of cleanliness is about what all employees need to have. Both with their work tools and with the place where they carry out their activities.

This S awakens a greater sense of individual duty than the previous ones.

After all, where you work is your sole responsibility. Ignoring these precautions will not help you produce more and better.

With a favorable environment, it is much easier to have well-being when working. All of this is reflected in the quality of delivery.

Note: speaking of personal life, we can think about our body. Eliminating impurities makes you feel better. That you are better disposed not only to work but also to have fun.

4 – SEIKETSU (Sense of Standardization and Health)

The 5S methodology cannot have an effect if it is not assimilated and incorporated into everyone’s routine. It is to guarantee your membership that the fourth S exists.

This is intended to create processes that guarantee the application of the S mentioned above.

The goal is productivity. For this, companies can and should make use of tools and software that contribute to this mission.

Here, it is worth highlighting a complementary method. To ensure these processes are adhered to, agile methodology is valuable.

Note: speaking of sales, the use of an Online CRM is strategic. It is through him that the sales team of park view city is able to sell more and better.

It optimizes everyone’s work time. After all, with reminders, information and histories, no salesperson misses opportunities for lack of action.

5 – SHITSUKE (Sense of Discipline and Self-discipline)

Last but not least. The last S concerns the feelings generated by change across the entire 5S methodology.

It’s time to experience the sensations that the change in habits generated. Of course, here, discipline is needed. It is crucial to allow time and patience to feel the effect of the changes.

Also, don’t forget to reserve periodic feedback moments. Thus, managers and employees can exchange experiences.

They can get to know each other’s impressions about the method’s application and oiling processes.

Note: The first step in real change is to recognize mistakes. Be it professional or personal. It is necessary to identify the flaws and be aware that it is necessary to evolve with discipline.

How to apply the 5S methodology in my company?
Organized and systematic processes. No time wasted on objects or activities that don’t help productivity.

This is the focus of the 5S methodology. And that’s what all your company wants, right?

Think about your company’s business process and sales routine. Anything that helps teams produce more and better is welcome.

  • High standard of quality;
  • Engaged employees;
  • Much greater well-being at the personal and professional level.

That’s what you look for for your company every day. That’s what the method provides. Now that you know what each S means, it’s easier to understand which steps need to be completed.

However, it is essential that everyone in the company is convinced of the good that the method brings.

That said, you need to understand some steps to apply the 5S methodology in your day-to-day business.

We separate 4. Check it out!

1 – Commission with influencers

Choose some collaborators who will be guardians of the methodology’s S. Identify which ones have the most influence over the other members of each team.

Soon after, empower them.

The intention here is that they show others the advantages of the method. And that they guarantee good practices about it.

2 – Patch analysis work

This committee needs to identify what problems the company has. Afterwards, based on the 5S methodology, analyze how each step corrects these failures.

Something that can make this work easier and more visual is the use of SWOT analysis.

Although it is not just focused on internal processes, it serves to clarify what has been mapped out.

3 – Implementation of the methodology

It is a joint work of influencers and managers. After all, the former is a facilitator for the steps to be completed in due time.

The second provides all the conditions for the methodology to be applied. It takes collective mobilization so that the application of the methodology actually makes sense. FOR

Therefore, investing in a presentation that is attractive to everyone can be a good way to show its importance. Show gains with personal and professional well-being.

Showcase increased productivity. Expose how everyone is more empowered at work. These are all good paths to follow.

4 – Constant evaluations

You implemented the 5S methodology, great. However, it is necessary to monitor how it is being put into practice every day.

Also, measuring your results is essential. For example, you often owe influencers. The intention is for them to pass on a more detailed report to managers.

But other valuation methods can work. It is up to the company to define and what it manages to accomplish.

It is crucial not to forget to monitor and improve this process at all times. Gradually this will become a habit.

As a result, processes and working time will be optimized day after day.

So, how can we help you?

Take the opportunity to read two articles that can help you a lot.

The first brings the concept of what CRM is. How does it help to manage all types of processes within companies?

The second one brings 5 tips to increase the productivity of work in sales .

Good sales!